Complaints Procedure

Statement of Intent
The Residential Management Group Ltd (RMG) aims to provide a good quality Property Management Service. However, if for any reason you are dissatisfied with the service you receive, we have a Complaints Procedure which should be followed in order to make a complaint.

Our Complaints Procedure is open to anyone who receives or requests a service from RMG including Landlords, Tenants, Leaseholders and staff from other businesses that we deal with.

It is accepted that most complaints will be made informally to front-line members of staff and will be resolved at this stage without the need for further action. Also, if we receive a complaint from you and we feel it is appropriate in the circumstances, then we may telephone you in an attempt to resolve the matter immediately.

Complaints may include:
• Delays or failure to provide a service
• Dissatisfaction with our policies and procedures
• Perceived unhelpful behaviour or treatment by staff or contractors
• Failure to achieve our published standards

How do I make a formal complaint?
If your complaint is not resolved informally, and you feel that you need to take the matter further and raise a formal complaint, please write to the address below setting out your concerns together with copies of any documentation which will help us to investigate.

Correspondence Address:

RMG House
Essex Road
EN11 0DR

Email Address:

All complaint correspondence will be acknowledged within 3 working days of receipt.

It is RMG’s objective to resolve your complaint to your satisfaction within this first stage of the formal complaints procedure. The appropriate management team will work to address all of your concerns, provide detailed explanation to the matters raised and, where necessary, offer appropriate resolution.

To allow time for detailed investigation, we will aim to provide a response within 10 working days.

In the event that you feel the matter needs to be taken further then, upon your request, the complaint will proceed to review. The Compliance Director will review your complaint and the response with the relevant Operations Director for the Business Area, and provide the final viewpoint and offer made. We will aim to provide a response within 10 working days.

If you are still not satisfied following the review stage then you can refer your complaint to The Property Ombudsman who will provide an independent review without charge.

The Property Ombudsman:
It is a condition of our ARMA membership that we offer access to an Ombudsman scheme if a dispute is not resolved to your satisfaction or, in any event, within 8 weeks from you notifying RMG of your complaint. We are a member of The Property Ombudsman and their contact details are as follows:

The Property Ombudsman
Milford House
43-55 Milford Street
Tel: 01722 333 306

Places for People group customers also have access to the Housing Ombudsman to have their complaint adjudicated.  Their contact details are as follows:

The Housing Ombudsman
PO Box 152
L33 7WQ
Tel: 0300 111 3000

Please note that complaints must be referred to the Property and Housing Ombudsman within 12 months of RMG’s final ruling.